Rockefeller Disability Jobs

Job Information

Rockefeller University Sponsored Programs Administrator in New York, New York

Organization Overview

The Office of Sponsored Programs Administration oversees the administration, compliance, and documentation of sponsored programs for The Rockefeller University, and works towards furthering the University's research enterprise.


The position requires working closely with all OSPA areas, and collaborates with department leadership and others on areas such aswebsite maintenance, various reports, RAS-Grants, monthly statements of expenditures, award logging and follow-up, and other ongoing efforts and procedures.


Whole department support:

  • RAS-Grants-generated reports and reminders; RAS-Grants SSL certificate maintenance

  • validation reports

  • progress report alerts setup

  • SSL certificate implementation in conjunction with RU-IT

  • Assist with system testings as needed

  • Update the resadmin email group for internal mailings

  • Maintain professional memberships/subscriptions

  • Maintain shared calendar

  • Maintain personal/vacation time

  • Answer central phone//take messages

  • Email out broad communications (e.g. TCN events, ResAdmin forum invites, TIPS)

  • Take Minutes of staff and other meetings

  • Manage new/departing members accounts and related steps

  • File maintenance

  • Assist with account setup in institutional and sponsor systems

  • Update email marketer with new hires/terminations (each Monday)

  • OSPA space maintenance, working with vendors (e.g. custodial, other campus services; water cooler; copier/scanner; etc.)

  • Order all office supplies and maintain OSPA inventory (laptops, desktops, etc.)Process check requests, petty cash, and travel reimbursementsOther efforts as needed.

Pre-award support:

  • Assist with budget preparation for upcoming proposals on an as-needed basis

Post-award support:

  • Assist with award receipt documentation and distribution

  • Maintain award notice logs and copies in Dropbox and RAS-Grants

  • Update and send reminders on terms and conditions and conflict items, corresponding with the Office of Technology Transfer and Office of General Counsel as needed

  • Assist with FFATA reporting


Bachelor's degree required. Experience working in a fast-paced office environment with varying constituents required. Must have the ability to plan, organize, coordinate, and perform work in various situations with numerous and diverse demands. Must be able to work successfully as both a member of a team and independently with minimal supervision. Must be professional while interacting with a diverse group of staff, faculty, students, and the community in an academic-oriented environment.

Compensation Range: Min

USD $50,000.00/Yr.

Compensation Range: Max

USD $75,000.00/Yr.

Job Locations US-NY-New York

Category Administrative and Support Services

Position Type Regular Full-Time